2023 FAQs
52nd ANNUAL ARNOVA CONFERENCE
Advancing the Public Good in an Era of Disinformation, Mistrust, and Democratic Backsliding
Nov 16-18 | Hilton Orlando Lake Buena Vista - Orlando, FL
Below are a few tips to help get ready for #ARNOVA23Jump to: Conference Submissions | Awards & Scholarships |
General FAQs:Below are commonly asked questions. If you still don't see the answer to your questions, please use the form at the bottom of the page. The 2023 ARNOVA Conference is scheduled to take place on Nov. 16-18 in the Hilton Orlando Lake Buena Vista,1751 Hotel Plaza Boulevard, Lake Buena Vista, Florida, 32830. Reservations can be done here or call Hiton Reservations at 1-800-782-4417 and reference the code “ARN” for the group rate. Will there be a virtual component to this year's conference? We know for various reasons some ARNOVAns will not be able to join us in Orlando, FL this year. However, we want to provide the opportunity for all to learn more about the important research being undertaken by members of this community. In addition to the in person programming, the ARNOVA Conference is looking into the feasibility of making available virtual sessions, virtual networking and additional opportunities to share your research prior to and during the conference. We encourage people to submit conference proposals knowing that limited virtual participation could be an option. Look for additional details to come later this summer as we develop the program and content. What are the health & safety measures at this year's in-person conference? The safety of attendees, speakers and staff remains our top priority. To keep our members and registrants informed about our latest decisions, we have dedicated a Duty of Care page. How do I register and what is the cost to attend? Registration will open in July! Early Bird rates were available until September 13. Rates and registration are available on the conference website.Note: Although ARNOVA will offer a non-member rate this year, we still require all presenters to become members. If you have any questions or issues getting registered, please email us at conference@arnova.org. What if I need to cancel my registration? If you cancel on or before October 16th, 2023, you may request a full refund, unless you wish to donate all or part of your refund. If you cancel after October 16th, 2023 no refunds will be available unless you notify us that: (a) You are unable to obtain a visa for entry into the United States; or (b) You are prevented from attending the Annual Conference due to Covid-related restrictions, such as travel or quarantine requirements. If you have questions, please contact ARNOVA at conference@arnova.org or 317-684-2121 What is the conference schedule? You can view the schedule at a glance here. The detailed schedule will be available in late August. I'm only presenting in one session - do I have to become a member and pay for the conference? We often get questions about why we require presenters to register for the conference. Historically, ARNOVA has long held the policy that presenters must register (and therefore pay) in order to be allowed to present. As a membership association, we require membership in order to participate in programs and events such as the Annual Conference, as well as have access to a number of other resources such as the NVSQ. Of course, we want to engage practitioners and other non-ARNOVA members in our work because it can only enhance the depth and breadth of our understanding. Given that desire to connect with other perspectives/fields/researchers, panel, paper, and colloquy conveners often ask us to provide complimentary registration; this is not only a lovely gesture, but it also makes a lot of logical sense in terms of expanding engagement - particularly in a time when we’re all (at least in the U.S.) becoming more aware of issues of equity, being clear in our criteria for access to complimentary anything is critical, and challenging. Having said that, there are at least three options that could help. First, our ARNOVA sections occasionally cover fees for invited guests; if that’s the case, and you have been invited by a section, they may be able to cover your cost. If it’s not a section session, we have also asked registrants to purchase “BuyOneGiveOne” registrations, so we can provide registration scholarships to those who are looking for some financial assistance. If you are interested in this option, please reach out to us at conference@arnova.organd we will handle the details. Lastly, we offer One day pass registration fee, which includes: admission to all sessions on that day, plenaries (if scheduled), lunch (if scheduled), and coffee breaks (morning and afternoon). |
Conference SubmissionsWhen is the latest date to complete an online submission? The site will close at 11:59 pm EST on Tuesday, May 17th, 2023 for nonmembers and Tuesday, May 24th, 2023 for members for Papers, Colloquiums, Panels, Lightning Research Roundtable, Professional Development Workshops, and Conference Theme submissions. For Poster and Research Roundtable submissions, the site will close at 11:59 pm EDT on Monday, August 15th, 2023. Can I use my ARNOVA membership credentials to log in? No, you don’t need to create an account to complete your submission. Once you complete your proposal you will receive an email with the submission title and a link to set up your account in case you need to edit/update your proposal. What do I need to include in my submission? The items that need to be included in your submission vary based on the type of presentation you would like to present. There is a description of the requirements for each type of submission in the Call for Proposals. To find this, go to "Begin a Submission" and click on the type of proposal you're submitting or review submissions guidelines here. How do I know if my submission or application was received? Once the submission is complete, the proposal submitter will receive a confirmation email. If you do not receive confirmation, please check your Spam/Junk filters or contact ARNOVA at conference@arnova.org or call us at 317-684-2121. Can I save or modify my submission? Yes, you can modify or update your submission at any time until the deadline. Your confirmation email will include login information for you to return to your submission and make changes. Please be sure to save this email somewhere so you have it for future reference. How many words are allowed in the Narrative? The Narrative is limited to 1000 words, not including spaces and headings. The title of the abstract and names of the authors are not included in this word count. Text that is incorporated into a chart or graph is calculated in this word count. Am I required to submit my demographic information? Submitters are not required to submit their demographic information in order to be considered for the ARNOVA Annual Conference program. However, as ARNOVA continues to focus on strengthening the diversity of the field, we encourage you to share as much as you are comfortable sharing with us. Do I have a set amount of time to complete my submission? No, you have an unlimited amount of time to complete your submission. If your screen is idle for too long, it will prompt you to make sure you are still working. Can I submit more than one proposal? Submission Policy: No more than two papers can be submitted under the “Paper Submissions” category. No individual should plan on presenting more than twice at this conference (regardless of the type of presentation), to allow the opportunity for good quality presentations by a diverse group of members. The conference co-chairs can work with submitters, if desired, to determine which two proposals will be presented if more than two were accepted. A member can still serve as a chair or discussant in other sessions. When will I hear whether my submission was accepted? Notifications will be sent in July. Can I make scheduling requests? All efforts will be made to accommodate these requests, but we cannot promise to be able to adjust presentation schedules to meet individuals’ needs. If you have a scheduling conflict that is unavoidable, please email conference@arnova.org or complete the Change Request Form here by September 21, 2023, with the conflict and the Conference Committee will take it into consideration. Will ARNOVA pay for the hotel or travel expenses of my speakers? No. Honorarium will not be offered for any speakers. I have a non-member presenter who will be presenting in one session only. Does s/he really have to pay a registration fee & become a member? You must be an ARNOVA member to present and attend the conference. All accepted presenters are expected to join ARNOVA and pay the conference registration fee. Check the ARNOVA website (Member Benefits - ARNOVA) for current membership rates. I am a non-member presenter. If my proposal is accepted, do I have to pay registration fees? Yes, all accepted presenters MUST register for the Annual Conference and become ARNOVA Members. Do I have to be a member of ARNOVA to submit? No, anyone can submit a program proposal for ARNOVA Annual Conference. You must become a member and pay the registration fee if you plan to present at the conference. Who can I call with other questions? For technical support with the online submission site, call customer service at The Conference Exchange at 401.334.0220 - 8:30 AM to 6:00 PM ET, click on the dialogue sign next to the submissions ID number on the right top side of your submission or email arnova@confex.com - 7:00 AM - 11:00 PM ET. For questions about the content of your submission or the review process, please email conference@arnova.org or call us at 317-684-2121. I'd like to present at the conference but would prefer not to travel. Can I present virtually? We know for various reasons some ARNOVAns will not be able to join us in Orlando, FL this year. However, we want to provide the opportunity for all to learn more about the important research being undertaken by members of this community. In addition to the in person programming, the ARNOVA Conference is looking into the feasibility of making available virtual sessions, virtual networking and additional opportunities to share your research prior to and during the conference. We encourage people to submit conference proposals knowing that limited virtual participation could be an option. Look for additional details to come later this summer as we develop the program and content. Can I reuse materials in a submission that I've already presented somewhere else? Authors are expected to conform to accepted ethical standards of not submitting original research findings in multiple conferences or journals. Information that has already been presented or accepted for publication should not be submitted. Authors uncertain about their compliance with this rule should contact conference@arnova.org. If you make changes or updates to a previous presentation, that is acceptable to submit for presentation.
Can I save or modify my nominations/applications? |
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